Vacancy – Administration Support Officer

Job title:  Voice Administration Support Officer

Salary: Scale 3 – £19,452 – £20,706

Supervision and Control: Business Delivery and Performance Manager

Place of work:  Warwick House, Billing Road, Cliftonville, Northampton, NN1 5BEHours of work: 37 hours. (Fixed term for up to 12 months with a view to extension.)

Closing date:  12th March 2021

Interviews:  24th March 2021

Purpose of the job:

To support Voice for Victims and Witnesses with a comprehensive reprographic and administrative service, to ensure quality of service in accordance with departmental procedures.

Main responsibilities:

  • Provide general administrative support to Voice for Victims and Witnesses teams and the Voice Administrator as directed.
  • Process, produce and distribute all outgoing correspondence.
  • Process and distribute all incoming correspondence.
  • Assist in the preparation of letters, memos, agendas, presentations and reports.
  • Monitor stationery supplies and provide support to the Voice Administrator for stock replenishment when necessary.
  • Act as the point of contact for maintenance of office equipment, such as printers, computers, scanners and photocopiers.
  • Develop and maintain electronic filing systems.
  • Provide general support to site visitors.

Note:

 The job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which the post holder will be required to work.  In the interests of effective working, major tasks may be reviewed from time to time to reflect changing needs and circumstances.  Such reviews and other consequential changes will be carried out in consultation with the post holder.  The post holder will also be required to carry out such other duties as may be determined from time to time to be within the general scope of the post.

Conditions of service:

 The appointment will be full time, unless otherwise contracted, and subject to the conditions of service of Voice for Victims and Witnesses Ltd.

The annual leave entitlement is 22 days with a further 5 days after 5 years continuous service.

Person specification 

Administration Support Officer

Essential criteria:

  • Qualified to GCSE Grade C or above in English Language or equivalent and/or have experience in a post requiring the use of English Language to the above standard.
  • Excellent time management skills and ability to multi task and prioritize work effectively with minimal supervision (SS)
  • Proficient in the use of common IT systems including word, outlook, PowerPoint and excel and in the use of reprographic equipment.
  • Ability to maintain accuracy and attention to detail whilst working to strict deadlines in a pressurised environment (SS)
  • Demonstrate a level of awareness of diversity issues appropriate to this role.
  • Proven ability for maintaining confidentiality.

Desirable criteria:

  • Strong administration and organisational skills or experience in an administration or administration support role
  • Excellent customer service skills and proven ability to resolve queries and enquiries both face to face and over the phone.

Apply now

  • Ideally you should have no criminal record, however, some minor offences may not exclude you from applying for this position.
  • Please list qualifications below:
  • Please attach a supporting statement of no more than 2000 words providing evidence of your experience, knowledge, skills and abilities. You will be required to provide full, clear and specific examples to demonstrate how you meet the criteria. Please number your responses to make it clear which criteria you are evidencing in accordance with the job specification. Criteria which needs to be demonstrated in your supporting statement is marked above (SS). Please note that it is the examples you provide in the supporting statement that will determine your suitability for invitation to interview and will contribute to our overall assessment of your suitability for the role. Please ensure that all files are 4mb or less.
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